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To Create an Event and Schedule a Resource:
If you are the first person to schedule the resource for this timeframe, you will have the "Primary Reservation" for that resource and it will show up in Green on the resource's calendar. Otherwise you will have a "Backup Reservation" for that resource and it will show up in Yellow on the resources calendar. If someone modifies or cancels their Primary Reservation so that it is no longer overlapping a Backup Reservation, the backup reservation will automatically move up to a Primary Reservation and they will automatically get an email, alerting them to the change. You may have an UNLIMITED number of backup reservations.
You can also schedule more than one resource at a time. While creating the Event just press the "Schedule Multiple Resources" button. You will now be able to select multiple resources.
To take an resource Offline, down for Maintenance or any other type of Privileged Event:
A "Privileged Event" is an Event that takes Top Priority regardless of weather someone else created an event for a resource at a given time before you or not. Only Calendar Administrators (CALADMIN) can create a Privileged Event.
If anyone else had an Event for all or part of the timeframe of a Privileged Event will automatically become a "Backup Reservation" and the person will automatically get an email letting them know about the change.
If the Privileged Event is canceled or modified so that it is no longer overlapping a Backup Reservation, the backup reservation will automatically move up to a Primary Reservation and they will automatically get an email, alerting them to the change.
A Privileged Event will show up in Blue on the Resources Calendar.
Some things to note:
There are a number of short cuts and other features that you may find helpful: